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Keeping structures or equipment in a condition to serve the intended purpose. It includes cyclical or occasional actions to keep a facility fully functional during its useful life. It does not include operational actions (see B(13)) such as janitorial work. Examples of maintenance actions are: (1) Routine upkeep for bullet traps; (2) Replacing components of a facility, such as a roof, benches, or backstop that are expected to need replacing over the course of the useful life of the facility; and (3) Painting, adding gravel to a parking lot, adding road mix/sand to existing firing range surfaces, and replacing rotting boards

Entry link: Maintenance

Mandatory Program

A program with an authorizing statute requiring the government to make an award to each eligible entity under the conditions and in the amount (or based on the formula) specified in the statute. Under mandatory programs, no competition for funds among eligible entities is required.

Entry link: Mandatory Program

Marine Federal Waters

The area between the state waters boundary and the international waters boundary.

Entry link: Marine Federal Waters


The value of any non-Federal in-kind contributions and the portion of the costs of a grant-funded project or projects not borne by the Federal government.

Entry link: Match

Memorandum of Understanding (MOU)

A written agreement between two or more parties in a formal document.

Entry link: Memorandum of Understanding (MOU)

Metes and Bounds

Survey system using landmarks and distances to define property boundaries. Starts at well marked point and follows boundaries of land and returns to the point of beginning.

Entry link: Metes and Bounds


Memorandum of Agreement

Entry link: MOA

Modified Total Direct Cost (MTDC)

All direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each sub award (regardless of the period of performance of the sub wards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each sub award in excess of $25,000. Other items may only be excluded when necessary to avoid a serious in equity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

Entry link: Modified Total Direct Cost (MTDC)

Monitoring Frequency

The frequency at which the Regional Office staff  monitors the grant/project or property/facility record.

Entry link: Monitoring Frequency


Is a mechanism for overseeing the stewardship of federal funds by verifying that funds are spent as mandated by legislation, post-award requirements, and regulations.

Also ensures that programs offered are of high quality and meet the needs of those served by the federal funds received.

Focuses on assessing "Performance" and "Outcomes".

2 CFR 200 Subpart D

Entry link: Montioring

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