TRACS Resources and Job Aids
Check out the TRACS Resources and Links PDF handout for an overview of available resources to learn how to use TRACS. The following resources are designed to be training/job aids to assist state and federal users in collecting information as required for data entry in TRACS. The training materials contain essential information for the user to make full use of the TRACS system.
TRACS Performance Matrix Toolbox (tools to build your objectives)Matrix Version 20 - Last Updated 8/9/2023 The TRACS Performance Matrix lists the standardized strategies, objectives and activities that meet grant requirements. Applicants should refer to the Performance Matrix and related tools in order to determine what strategy-objective-activity combination(s) should be selected for their objectives and the reportable metrics that will be required during performance reporting. It is important to note that the matrix and related tools are updated periodically under the direction of the TRACS Working Group, so it is best to access them via the training portal when needed. Please ensure you have the latest version of the Matrix to reference and review the Matrix Revision Log to see the list of changes and revisions. Also see the TRACS Matrix Changes and Legacy Objectives Job Aid. Performance Matrix: Strategy Fact Sheets:
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TRACS Templates:
The following templates are training/job aids to assist States/Territories in collecting information and translating existing grants into a format compatible with the requirements for data entry into TRACS at the grant proposal and project statement levels, and for performance reporting.
- Grant Proposal and Project Statement Template
- CMS Grant Proposal and Project Statement Template (note this is the only template that differs for CMS grants)
- Performance Report Template
- Facility Record Template
- Facility Adjustment Template
- Real Property Record Template
- Real Property Adjustment Template
- A bundle of the templates is available HERE.
Grant Process Workflow Diagrams
- Process for Entering Grant/Project Statement in TRACS Prior to Formal Application (preferred method)
- Process for Entering Grant/Project Statement in TRACS Post-Award within 60-Day Requirement (optional)
- TRACS and Grant Solutions Process High Level Diagram
TRACS Manuals, Job Aids and Quick Reference Guides:
TRACS training is organized by courses and lessons that cover a workflow and series of steps in TRACS. Course manuals and job aids are located on each course page.
- Course 1: Getting Started with TRACS
- Course 2: TRACS Grant Proposal and Project Statement
- Course 3: TRACS Approvals, Amendments and Award
- Course 4: TRACS Performance Reporting
- Course 5: TRACS Species and Habitat
- Course 6: TRACS Mapping Tools
- Course 7: TRACS Real Property Inventory
- Course 8: TRACS Facilities Inventory
- Course 9: TRACS User Management
- Course 10: TRACS Comprehensive Management System (CMS)
- Course 11: License Certification and Apportionments
- Course 12: Multi-Award Linkage Tool (MALT)
Miscellaneous Resources
Review the TRACS Best Practices and Frequently Asked Questions (FAQs) Page for information by topic.
- Which Certificate Rule Year Applies Job Aid
- TRACS Copy Forward Fields Job Aid
- USFWS Regions Information and Map (link)
- TRACS PDF Formatting Tips Job Aid
- TRACS Steps to Archive or Delete a Cancelled Grant Job Aid
Standard Project Statements
The standard project statement samples are meant to be used as training aids. While some of the information provided in the project statement is based upon factual data, the entire project statement is not meant to represent an actual project statement or state agency.
- Aquatic Nuisance Species Outreach Program
- Aquatic Resources Education Program
- Boating Access Construction
- Boating Infrastructure Grant Program Grant
- Clean Vessel Act Program Grant
- Coordination and Administration
- Fish and Wildlife Technical Assistance and Environmental Review
- Freshwater Public Waters Sport Fisheries Surveys and Monitoring
- Habitat Management and Public Access
- Hunter Education Program
- Land Acquisition for Wildlife-Oriented Recreation
- Land Acquisition - Statewide Habitat Conservation for Wildlife Diversity
- Research - Wildlife Restoration
- Sport Fish Stocking and Fish Hatchery Operations/Maintenance
Hosting your own session? Visit the TRACS Facilitators/Instructors Information page for helpful resources.